Chapter Leadership Positions and Responsibilities

Creating leaders that honor, inspire, and engage

Overview

The premise of the NSCS officer leadership program is to challenge each NSCS officer to develop the skills and attributes necessary to be successful in the future as a global citizen. Being an active NSCS officer is one of the most valuable ways to build leadership abilities, expand interpersonal relationships, extend program management skills, and develop and incorporate integrity into your daily life.

General Expectations for All Officers

· Serve as a role model, embodying the ideals of a student leader and engaged NSCS member

· Take an active role in planning and holding the Induction Convocation

· Maintain open lines of communication with fellow officers and the chapter advisor, chapter membership, and the NSCS national office

· Possess accurate and up-to-date knowledge of NSCS opportunities and benefits, and be able to effectively communicate the benefits of NSCS membership to those who ask

· Utilize the resources at www.nscs.org, and maintain an accurate chapter profile

· Maintain Facebook chapter page based on requirements outlined in the “Maintaining your NSCS Chapter Facebook Page”

· Keep members engaged by attending regularly scheduled events

· Network with other organizations and individuals to increase the effectiveness of

· Turn in requested information on or before stated deadlines

· Fully prepare incoming officers to ensure a smooth transition for the next year

· Take full advantage of the opportunities to develop personally and professionally through an NSCS leadership role

Required Positions for Good Standing

ADVISOR

Advises and supports the efforts of the chapter, providing consistency from year to year.

Responsibilities

· Manage the Invitation Approval Process, including:

- Signing the invitation letter

- Supporting NSCS registration on campus

- Mailing the Invitation Letter approval to the national office by October 1

· Facilitate the eligible member information process so that new members can be invited , including:

- Sending the request to the school registrar

- Following up with the registrar to ensure information is sent to the national office by stated deadlines

- Troubleshooting roadblocks in getting eligible member information

· Receive information sent from the NSCS national office, by mail, including but not limited to the Induction packet, NSCS banner, Integrity banner and chapter checks

· Store chapter items from year to year so that they do not get lost in officer transitions, including but not limited to Induction packets and, Integrity banners, etc.

· Attend chapter’s Induction Convocation

CHAPTER PRESIDENT

Manages the chapter’s overall goals and direction for the year, while maintaining positive relations with the national office, chapter membership, and campus community

Responsibilities

· Attend the annual NSCS Leadership Summit/Convention

· Organize, plan, and facilitate the growth and success of the chapter

· Set the agenda for chapter/officer meetings

· Communicate regularly with the chapter advisor and officers

· Ensure that the chapter remains registered and in positive standing with all appropriate campus offices; including being listed under student organizations on school website

· Maintain Facebook chapter page based on requirements outlined in the “Maintaining your NSCS Chapter Facebook Page”

· Hold chapter leadership accountable for chapter goals and performance, and oversee officer transitions

· With the chapter advisor, facilitate the member recruitment process (Invitation Approval Packet in the fall; Eligible Member Information in the spring)

· Act as a liaison between the national office and local chapter

EXECUTIVE VICE PRESIDENT

Collaborates with the chapter President to ensure the growth and success of the chapter, manage NSCS Signature programs and to ensure compliance with all campus and national regulations and deadlines

Responsibilities

• Fulfill the duties of the chapter president in his/her absence
• Oversee the planning of the Induction convocation and other membership recruitment activities
• Plan and coordinate chapter officer meetings.
• Organize chapter general membership meetings.
• Secure speakers for meetings, events and other activities
• Initiate collaboration between chapter and other groups/organizations
• Fulfill the duties of the chapter president in his/her absence
• Ensure that chapter meets minimum STAR requirements
• Attend all officer meetings and events unless otherwise approved by the Chapter President

· Maintain Facebook chapter page based on requirements outlined in the “Maintaining your NSCS Chapter Facebook Page”

Vice President of Planning to Achieve Collegiate Excellence (PACE)

Coordinates the chapter’s Planning to Achieve Collegiate Excellence program, maintaining its presence as the signature NSCS service initiative

Responsibilities

· Establish and maintain a relationship with partner school/organization

· Plan regular PACE activities such as school visits, assemblies, and March to College Day(s)

· Recruit, train, and provide ongoing support to PACE volunteers

· Solicit and implement feedback from program participants

· Ensure program compliance with all legal and privacy regulations, as stipulated by the partner organization and college/university administration

· Maintain Facebook chapter page based on requirements outlined in the “Maintaining your NSCS Chapter Facebook Page”

Vice President of Public Relations & Recruitment

Fosters awareness of NSCS and its activities among potential members, campus officials, and the community at large

Responsibilities

· Increase activeness in your chapter

· Consistently Update the NSCS Chapter Facebook Fan page with events, pictures and video

· Maintain Facebook chapter page based on requirements outlined in the “Maintaining your NSCS Chapter Facebook Page”

· Plan and coordinate chapter’s Public Relations Campaigns, Spirit Week and other member recruitment activities

· Publicize chapter meeting, events and member accomplishments

· Participate in Organization Fairs, Fall Welcome activities, etc.

· Visit Freshman Orientations/Seminars, Honors Classes, Residence Halls, etc. to provide publicity for your NSCS chapter

· Ensure your campus is engaged and familiar with NSCS

· Maintain Facebook chapter page based on requirements outlined in the “Maintaining your NSCS Chapter Facebook Page”

SECRETARY/TREASURER (may be split into two positions)

Keeps an organized and detailed account of chapter activities and happenings/Oversees chapter finances and tracks member involvement

Responsibilities

Secretary

· Report chapter activities and member involvement to the national office, in accordance with the STAR Program

· Record minutes and attendance for all chapter/officer meetings; post minutes on Facebook Fan Page

· Maintain records for a member tracking/rewards program (if applicable)

· Maintain Facebook chapter page based on requirements outlined in the “Maintaining your NSCS Chapter Facebook Page”

· Distribute all information about national opportunities to members and officer board.

· Facilitate all correspondence and distribution of materials to chapter membership

· Provides national office with relevant documents, photographs, etc.

Treasurer

· Prepare seasonal chapter budgets, and coordinate disbursement of chapter checks with the national office

· Manage and oversee all financial transactions for the chapter, including reimbursement of expenses

· Plan all chapter fundraising activities

· Maintain Facebook chapter page based on requirements outlined in the “Maintaining your NSCS Chapter Facebook Page”

VP, SOCIAL Media (**highly recommended** May be filled at the chapter’s discretion)

Maintains detailed, multimedia records of chapter’s service and social activities and history to aid in publicity, recruitment, and officer transitions. Maintains the chapter’s online presence on chapter’s Facebook Fan Page, also inclusive of managing chapter e-mail accounts, web site (if applicable), and profiles in campus organization directories

· Upload picture(s) and tag all of the officers from your chapter on Facebook

· Ensure all meeting minutes on Facebook are posted in the “Notes” section by Secretary

· Maintain conversation by responding to comments and answering questions on the Facebook Fan Page

· Create and upload photos/video for events on Facebook

· Use Status Update to make announcements for events and important reminders

Vice President of Community Service (May be filled at the chapter’s discretion)

Connects members with their campus and local communities through participation in charitable events, and NSCS-sponsored service activities

Social Chair (May be filled at the chapter’s discretion)

Connect NSCS members to each other, and to potential members, through social event. Update and maintain the NSCS Chapter Facebook page with events and pictures